Privacy Policy

Last updated August 21, 2026

Your privacy is important to us. At ArohAI, Inc. d/b/a Atlas (“Atlas”, “we”, “us”, or “our”), we have a few fundamental principles:

We don’t and won’t ask you for personally identifying information unless we need it and you have the opportunity to review your options. To make this Privacy Policy easier to read, Atlas and our associated products and services are collectively referenced as “Services” throughout this policy.

We don’t share your personally identifying information with anyone, except as needed, to provide service or support, to comply with the law, or to protect our rights.

This service does not require you to enter any information to view the website or the Services. You have the option to fill in the information to make a request to receive more information or a demo. This information is only used to connect with you about working with Atlas. We do not share this information with anyone or use it for any other purposes. The limited information collected is governed by this policy.

If you are a customer of Atlas, this Privacy Policy also governs the limited personal information that your organization (and authorized parties) share in order to set up an account and access our tools, products, dashboard, and other services we may provide in accordance with an executed Services Agreement and Order.

Please note that this Privacy Policy does not apply to the privacy practices of third parties whose links may appear on or through the Services. We are not responsible for the content or privacy practices of third parties or other users. We recommend that you exercise caution before you voluntarily disclose personally identifiable information to other users, on publicly accessible or displayable parts of the Service, or through third-party links on third-party websites or platforms.

I.What is Personal Information, and what types of Personal Information do we collect?

For purposes of this policy, “Personal Information” is information about an individual that can be used to reasonably identify that individual.

We only collect limited Personal Information to respond to your queries, deliver our Services, provide support, or as otherwise described in this policy. We limit our collection of data to the name of the organization, first name, last name, preferred phone number, and email address in addition to the technical data listed below.

II.Customer Data processed through the Services

Atlas provides Services that participate in our customers’ meetings and connect to systems our customers authorize, such as calendars, email, and business applications. In delivering these Services, we process data on behalf of our customers, which may include meeting audio, transcripts, meeting content, and content from connected systems (“Customer Data”). Customer Data may contain Personal Information about meeting participants and other individuals.

For Customer Data, Atlas acts as a data processor (or service provider) on behalf of the customer, who acts as the data controller. Our processing of Customer Data is governed by our Data Processing Agreement and the customer’s instructions, not by this Privacy Policy. If you are a meeting participant or your Personal Information appears in Customer Data and you have questions about how it is handled, please contact the organization that uses our Services.

Customer Data is used solely to provide the Services to the customer that supplied it.

Customers are responsible for complying with laws that apply to recording and transcribing meetings, including obtaining any required consents from meeting participants.

III.Information collection and use

Business Operations

In general, we collect, use, and disclose information for purposes connected with our business operations. This includes providing our Services, enabling proper operation and functionality, improving our products and Services, verifying identity, addressing support concerns, marketing purposes, and other business purposes. You are not required to provide any personal information; however, you will not receive the full value of our Services without this information.

Email Addresses

We do not and will not send spam, sell, or rent your email address or any social media login account information to third parties. We do utilize third-party marketing tools to support our marketing activities as described below. We do not disclose, sell, share, trade, or give away a user’s personal information to third parties. We may email users directly to connect, update, or other reasons related to your interest in our Services.

Marketing

We may contact you with marketing and promotional information (in accordance with your marketing preferences) about Services or products that we offer and to send you information regarding us. See below “Objections and Restrictions” for information about how you can opt-out of receiving marketing communications from us at any time.

Logging Statistics

Like most website operators, our servers automatically collect certain types of non-personally identifying technical information, such as the browser type, language preference, referring site, and the date and time of each visitor request. This includes information such as:

• What website you came from to get here;
• What portions of our website you access;
• How long you stay for; and
• What kind of device you’re using

We use this information to better understand how our visitors use our website and to maintain Services.

Location Information and IP Addresses

We collect very limited personal data. If you fill out a form with your name and email address, we link the IP address and device information to you. Additionally, we collect IP addresses and convert them to locations for (1) security monitoring, (2) supporting some features, such as IP whitelisting, country-level location whitelisting, and (3) delivering location-based help and website details.

Locale Preferences and Device Information

When you use our Services or products, we may automatically collect certain information from your device, its software, and your activity using our Services. This may include information you search for on our website, locale preferences, identification numbers associated with your devices, your mobile carrier, date and time stamps associated with transactions, metadata, your Internet Service Provider, files viewed on our site, operating system, and clickstream data.

Data Aggregation

In addition to the other uses described in this policy, we may extract and use information you disclose to create aggregated, de-identified data that does not identify you or any individual. We use this aggregated data internally to improve the Services. Aggregated data derived from Customer Data is handled in accordance with our Data Processing Agreement.

Cookies

Your use of certain Services may result in the assignment and storage of session cookies by Atlas and analytics tools to recognize your access privileges and generally track user preferences. A cookie is a text file that is placed on the hard disk of your computer or mobile device by a server. Session cookies expire when you end your session and close your browser interface. Cookies cannot be used to run programs or deliver viruses to your computer or mobile device. Cookies are uniquely assigned to you and can only be read by a server in the domain that issued the cookie to you. Visitors who do not wish to have cookies placed on their computers or mobile devices should deny Cookies by configuring their respective browsers to do so. If Cookies are denied, certain features of our Services may not function properly.

Social Media Widgets

Our website might include social media features, such as a Facebook like button and widgets, and the “Share This” button for sites like X and LinkedIn. These features may collect your IP address and the page you are visiting on our site, and they may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our site. Your interactions with these features are governed by the privacy policy of the company providing them.

How We Share Your Information

Atlas takes necessary measures to protect against the unauthorized access, use, alteration, or destruction of potentially personally-identifying information.

Atlas discloses potential personally-identifying information only on an as-needed (or required) basis as follows:

• To our personnel that: (i) need to know that information in order to process it on our behalf or to provide the Services; and (ii) that have expressly agreed not to disclose it to others. Note: Some of those employees and contractors may be located outside of your home country; by using the Services you consent to the transfer of such information to them.
• To our sub-processors and service providers that support delivery of the Services, as described in our Data Processing Agreement, under written agreements that bind them to data protection obligations.
• As required by law such as to comply with a subpoena or similar legal process. To the extent we are legally permitted to do so, we will take commercially reasonable steps to notify you if we are required to provide your personal information to third parties as part of a legal process.
• When we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a written government request.
• In the event of a merger, acquisition, or any form of sale of some or all of Atlas’s assets, we will ensure that the acquiring organization agrees to protect personal information in accordance with the commitments we have made in this Privacy Policy, and that the acquiring organization will provide notice before personal information, customer information, or business information becomes subject to a different privacy notice.
• To any other third party with your prior consent to do so. We do not sell your personal information to third parties.

IV.Accessing and updating your Personal Information; security

Communications

If you have provided an email with us for access and use of our Services, we may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with Atlas and our Services. We primarily use our product updates and support documentation to communicate this type of information, so we expect to keep this type of email to a minimum.

Third-Party Services

We use various third-party services to create the best user experience and improve existing Services. Third-party services use cookies or similar technologies to analyze trends, administer the website, track users’ movements around the website, and gather demographic information about our user base as a whole. You can control the use of cookies at the individual browser level, but if you choose to disable cookies, it may limit your use of certain features or functions on our website or service. We use various third-party services to collect and analyze information about your use of our site. Among others, we use Google Analytics for website use and traffic analysis. We also use various services to ensure user success and improve relationship management.

Security, Data Storage and Retention

To prevent unauthorized access, safeguard data accuracy, and maintain the appropriate use of information, we have put in place appropriate physical, technical, and administrative procedures to protect the personal information data you submit. We make every effort to ensure the integrity and security of our network and systems. However, since the Internet is not 100% secure and as new technology evolves and emerges, we cannot guarantee that our security measures will prevent third-party interference from illegally obtaining or tampering with your personal information.

We encourage you to help us by also taking precautions to protect your personal data when you use our Services. Change your account password often, using a combination of letters, numbers, and characters, and make sure you use a secure connection. We also recommend enabling two-factor authentication for signing into your account.

Atlas will retain your personal information for as long as needed for the purposes described above and/or as required by law. A user may request access to certain data about themselves by emailing privacy@selfoperatingcompany.com.

V.Your rights under the CCPA, extended to all users

The California Consumer Privacy Act (CCPA) and some other state laws provide you with fundamental rights. Due to our commitment to privacy, we have extended those data subject rights to persons in all jurisdictions.

• Right to be forgotten (“Right to Erasure”). This right provides you with the ability to ask for the deletion of your data. This will generally apply to situations where a customer relationship has ended. This is not an absolute right and depends on our retention schedule and retention period in line with other applicable laws.
• Right to know how we are processing your information (“Right to Information”). You may ask us for information about what personal data is being processed and the rationale for such processing. For example, you may ask for the list of processors with whom we share your personal data.
• Right to view the information we have collected about you (“Right to Access”). You may get access to your personal data that is being processed, see or view your own personal data, and request copies of it.
• Right to rectification. You may ask for modifications to your personal data in case you believe that this personal data is not up to date or not accurate.
• Right to withdraw consent. You may withdraw a previously given consent for processing of your personal data for a purpose.
• Right to object to processing your information (“Right to object”). You may object to certain types of data processing: direct marketing; the processing of personal data for statistical purposes related to historical or scientific research; the processing of data for tasks in the public interest; the exercising of official authority invested in you; objections to data processing in yours or a third party’s legitimate interest; and objections to data processing based on your own beliefs and situations.
• Right to data portability. You may ask for transfer of your personal data. As part of such a request, you may ask for your personal data to be provided back to you in a machine-readable electronic format or, if technically feasible, transferred to another service provider.
• Right to Limit Use and Disclosure of Sensitive Personal Information. You have the right, at any time, to direct us (as a business that collects sensitive personal information about you) to limit our use of your sensitive personal information to that use which is necessary to perform the Services expected.

If you would like to exercise any of the above rights, please contact us at privacy@selfoperatingcompany.com.

If your Personal Information appears in Customer Data processed on behalf of one of our customers, we may refer your request to that customer and will assist them in responding as described in our Data Processing Agreement.

VI.Additional terms; changes and contact

Privacy of Minors

We do not promote or offer the Services for use by anyone under the age of 18 (“minors”). Atlas does not knowingly solicit or collect personal information from minors, and we will not knowingly link to any third-party website or platform or host any customer sites that solicit or collect personal information from minors. If you believe that a minor has disclosed personal information to us or that we have linked to such a third-party or user website or platform, please contact us at privacy@selfoperatingcompany.com.

Additional Information for International Users

If you are visiting this website and/or accessing the Services from outside the United States, please be aware that you are sending information (including Personal Information) to the United States where Atlas servers are located. This information may be transferred within the United States or back out of the United States to other countries outside of your country of residence, depending on the type of information and how it’s stored by us. These countries (including the United States) may not necessarily have data protection laws as comprehensive or protective as those in your country of residence; however, our collection, storage, and use of your personal information will at all times be governed by this Privacy Policy.

Business Transfers

If the ownership of Atlas substantially changes, such that all of its assets were acquired, or merged into another entity, or in the unlikely event that Atlas enters bankruptcy, you understand that any stored personally identifying and non-personally identifying information and data will likely be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur and that any acquirer or merging entity of Atlas may continue to use your personal information as set forth in this Privacy Policy.

Privacy Policy Changes

We may update this Privacy Policy from time to time to reflect changes to our information practices. If we make any change in how we use your personal data, we will notify you by email (specified upon registration), or we will notify you by means of a notice on this page prior to the change becoming effective and with updating the last date upon which the Privacy Policy was updated. We encourage you to periodically review this page for the latest information on our privacy practices.

Contact Atlas

If you have any questions or suggestions regarding this Privacy Policy, please contact Atlas via email at privacy@selfoperatingcompany.com.

Contact appropriate authority

Should you wish to report a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you have the right to contact a regulatory body or data protection authority in relation to your complaint.